General Meet Information

Entry:
Coaches choose events for all swimmers.  Parents should check the entry as soon as it is posted and definitely way before you plan on attending to make sure you swimmer is entered.  Many times parents think they signed up, but in fact did not.  It happens every season.  Once the entry is sent parents are responsible for meet entry fees and seldom can we update to add swimmers. 

Parents on deck and in Team area:
Please note parents ARE NOT ALLOWED on deck at swim meets unless as a volunteer timer.   Once you drop off your swimmer to the Team you must then proceed to the designated spectator area.  Every meet has one.  Even if the spectator area is on deck, like our pool, parents are still not allowed in the designated Team area, even parent timers.  Only coaches, officials and swimmers are allowed in the Team area at USA and YMCA swim meets.  This is a strict USA Swimming and YMCA Swimming policy. 

Warm-up Time
This is the time the Team is in the water. We would like swimmers on deck ready to go about 10 minutes before this time. It is very distracting when swimmers arrive late for warm-up. Not to mention a swimmer could be “scratched” from the meet. See below.

Scratching and arriving late the day of a meet:
Please note:  at meets coaches MUST hand in a scratch sheet (more about the scratch procedure can be found in the Team handbook, page 15-16) usually about 15 minutes after the first warm-up begins regardless of which warm-up wave we are assigned.  Once these scratch sheets are handed in, no changes are allowed.  If you are running late and your swimmer is SCRATCHED there is little to NO hope of getting your child back in the meet.  You must get word to coaches that you are running late.  Also, we would like to know if you are not attending so we are not guessing.  Emergency numbers are usually listed with every meet write-up but are not always reliable.  The best way to get in touch with a coach the day of a meet is to get the cell of another swimmer attending  prior to that meet and relay a message about attendance to the coaches.  You can also email Henk or LizThey will check their emails as long as there is cell service (we will not send a response FYI.)